abstract Presentation Guidelines
We're looking forward to your presentation at the 2023 Integrative Medicine & Health Symposium to be held at the Chicago Hilton in Chicago, IL from February 28 - March 2, 2023.
Below are the details for the oral and poster abstract presentations.
Oral Abstract Presentations
Oral abstract presentations are scheduled for 10 minutes plus 5 minutes for questions and answers.
- Please sit towards the front of the room in the session in which you present. The session chair will introduce and monitor the length of your presentation.
- All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. A laser pointer and slide advancer will be available at the podium for your use.
- Presentations should be submitted via the Presentation Upload Portal and will be uploaded to a Conference provided laptop. Personal laptops may not be used.
Presentation Upload for Oral Abstract Presenters
All oral abstract session presenters uploaded their final presentation prior to the Symposium via a Presentation Upload Platform. The upload process is in place to ensure that all sessions run smoothly. Failure to submit your presentation by the deadline could result in errors and/or missing information in your presentation. Presentations will NOT be accepted in the session room.
This does NOT apply to non-abstract presenters. Computers are provided for oral abstract presentations in each session room. Personal laptops may not be used in the session room. Presentations must be submitted via the Presentation Upload Portal. PowerPoint and Keynote are acceptable presentation formats.
Format Requirements
-
Oral abstract presentations will be best shown in a widescreen PPT format of 16:9 - Dimensions are listed as width x height.
-
The presentations should be easily read at a distance of 1.5 meters with a minimum font of 24 points on each slide.
Poster Presentations
Each poster will be presented by the presenting author at one of the two poster presentation days at the Symposium, and the schedule is listed below. Please note that all posters will be up for both days for attendee viewing.
-
Monday, February 27
-
17:30 - 18:30 ALL POSTERS (Odd + Even) Install
-
-
Tuesday, February 28 Odd-numbered posters presented
-
06:30 – 07:30 Poster Install (if the presenter did not on Monday)
-
07:30 – 08:30 Breakfast in the Poster & Exhibit Hall
-
10:45 – 11:15 Poster Viewing, Exhibits & Refreshments
-
12:30 – 14:00 Poster Viewing & Exhibits (Lunch on Own)
-
16:00 – 16:30 Poster Viewing, Exhibits & Refreshments
-
-
Wednesday, March 1 Even-numbered posters presented
-
07:30 – 08:30 Breakfast in the Poster & Exhibit Hall
-
10:45 – 11:15 Poster Viewing, Exhibits & Refreshments
-
12:30 – 14:00 Poster Viewing & Exhibits (Lunch on Own)
-
16:00 – 16:30 Poster Viewing, Exhibits & Refreshments
-
16:30 – 17:30 ALL POSTERS (Odd + Even) Dismantle
-
At least one of the authors must be present at the poster during its presentation day designated by the poster number. Presenters MUST PRINT their posters in advance (see recommended print shops below). Presenters do NOT need to submit a version in advance of the conference.
Note: Posters not removed during the designated dismantle times listed above will be discarded.
Format Requirements
-
Poster presentation space is limited to the dimensions of 44 in x 44 in (112 cm x 112 cm). Dimensions are listed as width x height.
-
Posters should be easily read at a distance of 1.5 meters (see Components and Design of a Poster below for font sizes).
-
A poster printed on one large sheet of matte or semi-gloss paper is encouraged.
Layout
-
Include the title of the presentation in large letters, the authors' names, and the institution(s) where the work was completed at the top center of the poster.
-
Poster numbers will be provided onsite and will be placed above your poster; you do not need to leave room on your poster for your poster number.
-
Introduction and Summary/Conclusions sections are advised.
-
Double-space lines of text.
-
Only text, graphs, photographs, and artwork may be placed on the poster board.
Components and Design of the Poster
- The heading comprises a title for the research project, author names, and author affiliations (including city and country). Headings have more impact in a sans-serif font such as Helvetica or Arial.
- Title (no smaller than 72 points, preferably in a sans serif font)
- Author names (no smaller than 36 points, preferably in a sans serif font)
- Affiliations (no smaller than 26 points, preferably in a sans-serif font)
- Abstract
- The abstract summarizes the main results succinctly.
- Body
- The body text of the poster will describe the background, methodology, results, and interpretation. Body text should be no smaller than 16 points and preferably in a serif font such as Times New Roman or Garamond.
- Graphics
- The graphics are essential for an effective poster. Include captions below each graphic. Captions for graphics should be no smaller than 14 points and preferably in a serif font. Graphics should be understandable without recourse to a detailed text caption.
- Conclusions
- Conclusions should be clear and succinct and provide "take home" messages.
Local Chicago Print Shops
The below businesses are within 15 minutes of the resort for local pickup or delivery.
Questions? Contact the conference planners at consortiummeeting@conferencesolutionsinc.com or call 503.244.4294 x1003.